Excel to PDF Converter: 7 PDF Converter Features You Should Know

Excel to PDF Converter: 7 PDF Converter Features You Should Know

Excel is a software program that is specifically used for managing work files. In particular, it makes an ample amount of work like billing, data management, analysis, inventory, finance, business tasks, and complex calculations organized and uncomplicated. It is like a programming robot wherein you just have to input the data, and your computer will do the calculations then Voilà! Your life is made easier!

Hence, Excel is one of the software applications used to present in the corporate world that consist almost entirely of tables, data, and numbers. It has almost all of the basic requirements you need to prepare an impressive presentation. For this reason, your Excel file should be made accessible for your chosen viewers. 

Luckily, there are various ways wherein you will be able to convert Excel to PDF files. The first way is through the Excel software, you can save the file as a PDF file. Second, there are Excel to PDF converter tools online wherein you can use to convert Excel into a PDF file. PDFBear is one excellent converter that you can use for free. That said, these are just some of the features that you can enjoy when you convert Excel to PDF files.

1. It can convert any range of cells

This feature is very useful when only a portion of your excel spreadsheet is needed to be presented. You would want to convert it into a PDF for not needing the end-user to know the functions and formula input. This is commonly used in presentations.

When you want just a portion of your excel file to be converted into a PDF you can select a specific range of cells then click File, Save As. Afterward, in the Save As, Options dialog, Choose the Selection option and Click Ok then lastly Save.

2. Excellent for archiving documents

A BOM is used as numerical documentation of the list of raw materials, parts needed to manufacture an end product. Excel is of great help in managing this type of data. With correct data and formula input, in just one click you will be given the total summation.

In a presentation of your BOM, converting it to PDF will make it accessible to the end-users. You don’t need to let them install Excel to view it. Also, PDF can be viewed using any device.

3. The file becomes accessible on any device

PDF stands for “portable document format”. This format makes the document easily shared and printed. Essentially, the format is used when you need to save files that don’t need to be modified anymore and open for sharing. Almost all device-users today have a version of Adobe Reader or other programs on their computer that can read a PDF file that makes it accessible.

Since not all end-users have Excel software installed, a PDF file is a great option to view the document.

Also, the content will be the same as the original document and do not worry about the alteration of the data.

4. File size decreases

Although PDFs can theoretically contain unlimited amounts of information, they can be compressed into a file size that will make the transfer or exchange of files smooth while retaining full control over the quality of the document’s content.

PDF’s main objective is the preservation of the document while protecting the content and layout of a document – no matter what platform or device program it is viewed on. This is the reason why PDFs are hard to edit and sometimes even extracting information from them is an expected task to make.

5. You can split workbooks and convert them into separate PDF files

You may need to split a large workbook to separate Excel files while saving each worksheet of the workbook as an individual file. For example, you can split a workbook into multiple individual Excel files and then transfer each file to a different person to manage it. By doing so, you can share the workload with your colleagues by distributing the extracted files.

It must be time-consuming or tedious to separate the workbook into separate files by manually copying and pasting them into a new document. That’s why it is an advantage that it has this kind of feature wherein you can work on the documents separately.

6. You can share your spreadsheet without worries about it being edited

Since most of the work you do in Excel spreadsheets can be confidential, it is important to make sure that when you are sharing these files the data should not be altered. This will ensure the preservation of the content of your file.

Also, if you don’t like the idea of sharing the function formula of your spreadsheet, converting it into a PDF can be a good idea to prevent it from duplicating. This will prevent you from disclosing your program done in Microsoft Excel as a developer.

7. Use the option to make your file password-locked

A PDF file gives you an option to limit access by setting passwords and by restricting certain features that will get your document altered or copied. You can restrict your file from being printed, edited, and copied by using a permission password. Plagiarism won’t be an issue when you secure your file.

It is a great option to secure your files if you are using a common device or drive where you store all of your files. In this way, your files won’t be accessible to everyone.


This article presented the advantageous factors of converting an Excel file into a PDF file without compromising the quality of the document and its content. Opportunely, various methods can be of use for the conversion of Excel to PDF files for free. In these modern times wherein technology is a necessity in coping up, knowing these tools will be of great help for increasing the efficiency of our work. 

Should this article help you, make sure to share this with your colleagues. Visit PDFBear.com and start your files converting now!